Event timelines compress every vendor decision into days, not weeks — slow sourcing kills margins.
AV, catering, staging, and décor vendors each quote differently — no standard format to compare.
Repeat events reuse old vendor lists by default — better options are never discovered.
Last-minute substitutions need instant re-quoting across fallback vendors.
Upload the event brief: floor plan, rider, AV spec, catering count.
Find local vendors by category — staging, lighting, F&B, décor, transport.
Send the brief to 10+ vendors at once via secure portal links.
Manage load-in times, power requirements, and rider changes in one thread.
Side-by-side pricing normalized for inclusions, crew, and setup.
Lock vendors per category and share confirmed contacts with your production team.
Drag the sliders. See the real cost of leaving vendors uncontacted.
“We used to rely on the same 3 AV companies for every show. Provendor surfaced 12 options and we cut staging costs by 20%.”
— Executive Producer, live events agency
Yes — save vendor pools and RFQ templates per event type (conference, gala, exhibition) and clone them for the next one.
Fast-track RFQs go out instantly via portal. Vendors can quote from their phone in minutes.
Each category gets its own RFQ template with category-specific fields. AV quotes ask about crew + rigging; catering asks per-cover pricing + dietary; décor asks lead times and setup. Comparison stays apples-to-apples within each category.
Yes — award primary and backup per category. If the primary cancels, the backup is already briefed, priced, and one click from confirmation.
No — each vendor gets a secure token link. They quote, upload, and clarify without creating an account. Useful when sourcing one-off specialty vendors for a single event.
Yes — export a clean vendor confirmation sheet (contacts, scope, price, load-in time) as PDF or share a read-only link. No spreadsheet juggling on show day.
Start free. First RFQ live in under 10 minutes.